Privacy Policy for @tldr; Slack App

This privacy policy outlines how 9465-0785 Québec inc. ("we", "our", or "us") collects, uses, and protects your information when you use our Slack app "@tldr;" ("the App"). By using the App, you agree to the collection and use of information in accordance with this policy.

1. Information Collection and Use

• We only access Slack threads where our App is explicitly invited.
• We do not read or store conversations unless necessary for providing our summarization service.
• We do not store any Personally Identifiable Information (PII).
• We only store the Slack team ID for operational purposes.
• In the future, we may store user IDs and display names to enhance our service. If we make this change, we will update this policy and notify users.

2. Data Processing and Sharing

To provide our summarization service, we share conversation data with OpenAI, our third-party AI service provider. OpenAI's data processing and retention policies include:

• Retaining API data for a maximum of 30 days. This retention period is primarily for:
• Monitoring for abuse
• Ensuring trust and safety
• Maintaining the security of their systems
• Deleting data after the 30-day retention period unless legally required to keep it longer.
• In cases where data must be retained longer due to legal obligations, OpenAI isolates and protects the data to prevent further processing except as required by law.
• Processing data strictly for service provision, functionality support, security maintenance, and misuse prevention.
• Not using this data for their own purposes or sharing it with third parties unless specified by the customer or required by law.

OpenAI implements industry-standard security measures to protect the data during processing and transmission. For more detailed information on OpenAI's data processing practices, please refer to their Data Processing Addendum.

3. Legal Basis for Processing Personal Data

We process your personal data on the following legal grounds:

• Performance of a contract: Processing is necessary for the performance of our contract to provide you with the App's services.
• Legitimate interests: We process data in our legitimate interests to improve and promote our services, and for administrative, security, fraud prevention, and legal purposes.
• Consent: In some cases, we may process your data based on your explicit consent, which you can withdraw at any time.

4. Bug Reporting and Troubleshooting

In the event of a bug, we may need to store or read conversations for troubleshooting purposes. In such cases, we will always seek explicit permission from the account owner before accessing any data. This data will be used solely for the purpose of resolving the issue and will be deleted immediately after the resolution.

5. Data Security

We are committed to ensuring the security of your information and take reasonable technical and organizational precautions to protect it. We use industry-standard encryption protocols and regularly review our information collection, storage, and processing practices to guard against unauthorized access, alteration, disclosure, or destruction of your personal information.

6. Your Data Protection Rights

Depending on your jurisdiction, you may have certain rights regarding your personal data, including:

• The right to access, update, or delete the information we have on you
• The right of rectification
• The right to object to processing of your personal data
• The right of restriction
• The right to data portability
• The right to withdraw consent

To exercise any of these rights, please contact us using the information provided in the "Contact Us" section.

7. Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the new privacy policy on this page and updating the "last updated" date at the bottom of this page. You are advised to review this privacy policy periodically for any changes.

8. Contact Us

If you have any questions about this privacy policy, or if you would like to exercise any of your data protection rights, please contact us at:

Email: [email protected]

9465-0785 Québec inc.

Last updated: 2024-09-03